Did You Know Poor Staff Planning Can Cost a Company Thousands of Dollars Annually?

Effective shift and attendance management in 2025 is key to business success. With the 40-Hour Law in Chile, the 42-Hour Law in Colombia, and upcoming changes to working hours in Mexico, failing to optimize scheduling can lead to fines and financial losses.

Discover the most common errors in personnel management and how to automate shifts and attendance with technology to boost productivity and reduce risks.

Common Errors in Shift Planning and Their Impact on Businesses

Poor shift and attendance management directly impacts labor productivity, leading to overheads and affecting the customer experience. Studies show that inefficient staff management can decrease profitability by 20%.

Among the most common errors are:

• Over- or under-staffing: Increases costs or creates employee overload.
• Scheduling misalignment: Leads to non-compliance with regulations and affects operations.
• Lack of communication: Impacts attendance and shift management.

Solution: Shift Labor

To avoid these problems, Shift Labor is an intelligent solution that:

• Automates shift planning based on demand, reducing labor costs.
• Ensures equitable, bias-free planning and provides schedules in advance to balance workload.
• Provides visibility into attendance, operational performance, and service standard compliance.

“Before implementing Shift, many of our clients faced recurring problems in personnel management. With our solution, we have seen a significant reduction in planning errors and an increase in employee satisfaction, as they have clarity about their schedules and can better organize their time. Furthermore, automation has allowed supervisors to spend less time on manual management and more on strategic tasks.”

— Nelson Vásquez, CEO at Shift

How Poor Attendance Management Generates Financial Losses

Failing to correctly record employee attendance and shifts results in:

• Payment for non-worked hours: Errors in attendance control can mean unnecessary payments for overtime or unjustified absences.
• Unrecorded absences: Recurrent no-shows and tardiness can represent losses of up to $10 thousands per month if not monitored and managed promptly.
• Legal penalties: In Chile, regulations require precise attendance records. Non-compliance can lead to fines of up to 60 UTM (Monthly Tax Unit).

Solution: Integrated Attendance Systems

Integrating attendance control systems such as facial recognition clocks or hybrid systems like Rex+ allows companies to meet legal requirements and minimize risks. This integration optimizes the process of calculating salaries and other benefits, improving efficiency and reducing potential errors.

“In our company, we didn’t have an adequate attendance control system, which put us at risk of receiving a fine from the Labor Directorate. By implementing these systems, we can now be confident that we comply with all regulations and have avoided legal problems.”

— Rodrigo Gómez, CFO at DEF S.A. Tecnología

Labor Directorate Penalties for Non-Compliance in Attendance Management

Failure to comply with labor regulations in Chile can result in significant penalties:

Infraction	Fine (UTM)
Non-compliance with the 40-Hour Law	36 – 60 UTM
Lack of an adequate registration system	Up to 60 UTM
Errors in attendance records	Labor Audits and Financial Penalties

Companies must ensure their records are accurate and aligned with the current regulations in their country.

Efficient Staff Management with Shift Labor and Rex+: The Complete Solution

Increasingly, companies are automating shift and attendance management to avoid these problems. These tools enable:

• Attendance control automation: Use of biometric clocks or card records for precise and efficient management.
• Resource optimization: Avoids over- or under-staffing, reducing wait times and ensuring adequate coverage to improve service.
• Sales loss prevention: Efficient planning minimizes long queues, reduces customer dissatisfaction, and avoids lost sales opportunities.
• Platform integration: Shift synchronizes with Rex+, facilitating personnel and payroll management from a single system.
• Regulatory compliance: Automated records ensure compliance with the 40-Hour Law without affecting business operations.

Conclusion: The Key to Efficient Management in 2025

In an increasingly regulated labor environment, technology is the best ally for improving personnel management. Implementing innovative tools optimizes costs, enhances productivity, and guarantees regulatory compliance.

Anticipate potential penalties and ensure profitability with solutions like Shift Labor and Rex+. Is your company ready for digital transformation? Discover how to automate shift and attendance management and stay one step ahead in 2025.